Preparing for Your Program

• Reserve dates for your visit -- up to a year in advance. A signed Camp Use Agreement secures your dates.
• Talk with EE Program Manager to discuss program basics so that a Camp Use Agreement can be made
• Check with school risk manager about insurance if your school is not part of state insurance pool
• Review contract and send in deposit
• Meet with EE Program Manager to determine program details – ideally 3-6 months in advance
• Arrange for fund raising if necessary
• Recruit cabin leaders (chaperones)
• Arrange transportation
• Designate Health Care responsibilities, collect any necessary student/adult health forms, get info from parents about your students’ medications
• Get information to all people coming to camp about what to pack
• Gather information on student/adult special diets, food allergies, etc. for kitchen staff
• Arrange Camp Info Night for parents (optional)
• Send Special Dietary Needs form to Camp two weeks before arrival (required form can be found at the end of this packet)
• Share Expectations and review Camper Code of Conduct with students before arrival. Recommended form can be found at the end of this packet.